Best way to manage a project
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Project management software is most related to getting, storing, analyzing, and sharing information. Thanks to this technology today, it simplifies the life of every project manager. It’s so much easier and affordable to handle all the information in one place.
You can now create a project plan, manage: budgets, files, tasks, resources, and even use the software as a Team Collaboration Tool. So, no more of those endless excel sheets and emails. They’ve combined everything in one place to be more efficient and productive.
Do you want a successful project? Then, keep it organized in one place until closure. It also comes with a time management module for you to deliver each task promptly. You can monitor closely and keep accurate time tracking of all project tasks in real-time. Your customer will be happy to be informed of the progress as your project evolves.
Let’s dive deeper!
Table of Contents
Paymo is a customer-focused project management software, managing multiple client projects effortlessly. It offers all standard features that a project manager needs to carry out project work. You can create and assign tasks, schedule work, keep track of your timings, team collaboration, and even issuing invoices to your customers.
Besides, the application integrates seamlessly with many other third-party tools like Slack, Xero, QuickBooks, Google Apps, and Zapier.
While integration could be one of your high interests, you want to check its built-in task management. It is one of its powerful modules. This module reunites with time tracking. Overall, the idea is to have it all under one roof.
For your reference, Paymo software comes in different languages. It has localized German, Dutch, Spanish, Italian, French, Romanian, and Swedish language versions.
Let’s analyze each module to see how Paymo can help you deliver a successful project on time.
Task Management allows you to manage your day-to-day activities and schedules to work efficiently. You can create a to-do list, monitor task progress, and due dates, and posting live comments.
This module also offers a selection of task views with different levels of detail for each task. Its list view is the default view, then you’ve got a table view, board view, calendar view, and Gantt view. Each of these views has its benefit to create the best user experience.
In list view, each task includes its due dates, priority, description, status, files, and the person assigned. The table view expands with more details like progress status, billing type, estimates, and total working hours for each task. You can update each of these detail in real-time as needed.
Task status must be kept up-to-date throughout a project lifecycle. It defines the current status of each job. Hence, having each task matching the correct state helps you keep track and stay on schedule. You can switch to board view to update each task status. This view has a drag & drop feature where you can easily drag the task from one side to match the correct state.
Note: Task status is defined based on how you named them during the setup of your project workflow. Some common names for your acquaintance are work in progress, to-do / pending tasks, backlog, and completed. Work in progress status are jobs that are currently in progress. A to-do list or pending job consists of upcoming events. Then, the backlog contains accumulated tasks that are untouched.
Paymo offers both time tracking and live reporting for you to deliver a successful project as per your schedule.
Timesheet is essential for any successful business. It increases productivity by comparing the time spent on tasks with the output produced. At the same time, management can assess the performance of each employee.
For project management, timesheets keep an accurate record of time spent on each task. It helps project management to meet specific deadlines and maintain the allocated budget. When it comes to billing, the accounting department can issue an accurate invoice based on the hourly rate worked.
Paymo offers two modules for your project time planning, time tracking, and timesheet reporting. Time tracking is a clock-in work widget where you can select the project and task you will be working on now. While clicking on start, the timer starts recording the time spending on the job until you clock out. If you forgot to clock in your task, it is possible to add the timing manually from the task module.
In regards to timesheet reporting, it is more for reporting purposes. It aggregates all the time you’ve recorded for each task into one report. This way, you can share the report with your project audiences to show progress. Your customers have constant feedback while making sure they are still on budget.
As time is precious for any project, you can skip building endless reports. The application has a live reporting tool that updates itself automatically whenever a new entry is uploaded.
Team collaboration is one of the most crucial exercises in any industry to drive success. This exercise requires two or more people working together to achieve a defined result at a specific time.
Paymo offers a single panel for you to plan, communicate, and manage your project work. So, you don’t need to look out for one of the hundreds of collaborative tools which can cost you a fortune.
It has a live chat communication channel that allows you to chat with your team for the latest project updates. Otherwise, you can post live comments on specific tasks that notify relevant people. Avoid causing any distraction to others.
If you are using Slack, you can integrate it with Paymo easily. You can then manage all conversations under a single panel.
While communication is key to successful team collaboration, accurate project planning shares the same effect. A project may have one, two, or hundreds of tasks to achieve project results. But, not all tasks share the same urgency and weight. Each of these tasks has a specific deadline, criticality, and priority setting during your project planning.
Accurate task planning is vital. It increases work productivity. Thus, you must set each task in a sequential event for your team to follow. Gantt Chart view allows you to organize each task. So you can advise which of the job is before the others. It also shows the assigned person and timeline.
- Project Planning & Scheduling
- Task Management
- Resource Management
- Financial Management
- File Management
- Time Management
- Team Collaboration Tool
- Mobile & Desktop Application
- Reporting Tool
- Integration with third party tools
Paymo Free Version
- Up to 10 users
- Unlimited Projects & Clients
- Up to 100 Tasks
- Project Templates
- Time Tracking
- Desktop & Mobile Apps
- File Versioning
- $0.00 per user / month.
Paymo Small Office
- No User limit
- Unlimited Tasks
- Unlimited Recurring tasks
- No Cap Time entries
- Limitless Invoices, Estimates & Expenses
- Project templates unlimited
- Unlimited Time reports
- In-App tech support
- 50GB Storage
- $9.95 per user / month.
Paymo Business Size
- Everything from the Small office
- Free onboarding & training
- Scheduling & Workload
- Gantt Charts
- Portfolio Gantt charts
- Leave management
- Priority Support
- Online remote Assistance
- 100GB Storage
- $15.79 per user/month.
Overall, Paymo is a great project management tool with all the necessary features to deliver a successful project on time.
It fits best for any enterprise looking for a trusted platform to run all their small projects.
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