How to improve customer satisfaction?

The key factor to improve customer satisfaction is excellent communication through one of their favorite channels. They all prefer a quick reply followed by a fast solution. Without the right tool, it will be hard to stay in the game to keep them happy and loyal. This free ultimate guide will show you how to improve customer satisfaction by simply using online chat software to communicate. 

Published: 15th July 2021

Live Chat Software is the preferred communication channels for most customers

Online chat software is leveraging the convergence of people and businesses. It is creating opportunities, as well as transforming business operations. Also enabling companies to generate more revenue, gain boundless competitive advantage, and achieve higher efficiency.

It’s no longer about who is the best salesman or having the best product at the lowest price to be the market leader. Instead, it is now based on capturing new leads and opportunities in this rapidly changing market.

So are you trying to catch up with your competitor? Well, it won’t be that easy without the right tool and strategy. If you want to know how they are doing it. Then it’s straightforward. Fast communication is the key to improve customer satisfaction.

Online chat software is quickly changing the online shopping experience. It delivers a virtual in-store experience remotely. This tool lets you reach out to customers quickly before they abandon the shopping cart. Besides, it is turning more and more customers into online shoppers today.

Hence, it is increasingly crucial for businesses to offer an innovative digital customer experience. This way, organizations can stand out from their competition, boost customer satisfaction, build brand loyalty much faster.

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Improve customer experience with online chat software

Customer experience is shaped and delivered through Live interactions. It means that consumers now rely more heavily on online chat and social media for most of their queries.

In fact, following a study by Forrester, the usage of online chat increased by 58 percent of consumers in 2014. While 38 percent opted to use text messaging, only 37 percent preferred Twitter interactions.

This study shows how consumers expect the flexibility to interact through the medium of their choice, wherever they are. They still want to switch between one medium to another while they are on the move. Today, consumers use at least three or more channels when seeking customer support.

Typically, WhatsApp, Facebook messenger, Twitter, and online chat are the preferred communication channels. They are just cheaper, faster, and more convenient than ever.

Why a Business needs Live Chat Software?

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Digital communications have reduced wait times and eliminated the need for a phone discussion with a customer service center. Live chat and text messaging are alternatives that fit any situation.

It eliminates wait times and offers instant satisfaction that a request is being addressed. The convenience is that consumers can multitask while waiting for a response.

Consumers have changed their expectations. They are no longer waiting for business hours to purchase. Instead, they expect to connect at any time of day or night. They want the freedom to choose how and when to interact. On top of that, they expect an instant reply to their queries through seamless live interactions. 

That’s why it’s vital for any business with an online presence to offer these messaging options to existing and prospective customers.

How to become a market leader?

Competing in this market today without a well-developed strategy is becoming increasingly difficult. It is not just about having the best quality product nor the lowest price. This competition is more about who offers a top-notch customer experience to acquiring and sustaining market leadership.

Having high-class customer service does not happen overnight. Businesses need to think differently about the way they interact with customers. They need the best strategy to create an ever-lasting trusted customer relationship. 

There are a set of keys to building a superior customer experience.

  • Omnichannel Experience:

    This multichannel concept allows businesses to interact with customers through any channel. Such as video calling, phone discussion, text messages, web chat, or other communication channels. Omnichannel is the communication across those channels. It enables you to access historical data easily. 

  • Support Channels:

    As we have been through earlier, customers want the freedom to choose how they want to communicate. Ideally, you should identify which channels are most relevant to your business based on your target demographic includes your customer relationships. At the same time, you should consider channels that let you scale up and out over time. 

  • Elevate User-experience: 

    Your organization should ensure the best communication channels that delight customers. It includes a best-in-class user experience across both mobile and web-based platforms. Irrespectively of which communication technology your customers prefer to use. 

  • Send out Surveys:

    With these rivals competing against each other in the market today, it is critical to understand the behavior of all customers and their needs. Gather several types of data to understand what customers want. Then analyze those data to accommodate their needs. It will leave you in a better position to predict what customers will want tomorrow.

  • Self-Service Experience: 

    Self-Service is no longer tight to phone interaction with those modern customer experience technology. These modern technologies, aggregates all frequently asked questions, agent transactions, customer survey response which you can analyze. Then you can decide which of the processes are most suitable for automation. For example, Chatbot is part of this automation. This software can solve customer’s requests by itself and even sell while you are sleeping.

Note: Self-service options may offer the best opportunity to improve your customer experience and reduce costs. But, this solution must be carefully set up. You must think ahead, how this setup will address frustrated customers. 

Many companies with a self-service setup failed to empathize enough to address upset customers. They ended up with a self-service operation that doesn’t meet customer expectations.

How to establish customer service with Live Chat Software?

How to establish the best customer service with live chat?

First of all, customers love and cherish organizations that treat them well. So, the happier they are, the more sales you make. At the end of the day, we are all a customer of another sharing our customer experience.

It’s not about who has the best quality service or product but who is offering high-class customer service. Customers are talking about the level of attention, the overall experience, and how fast questions were answered. 

It all goes down to how well you interact and establish a relationship with customers. Customer relationship is not about how long you know the customer – it can often happen in an instant live chat. Simple actions such as greetings, be the first to approach, and showing empathy makes a huge difference. These little actions keep loyal customers coming back for more.

Customers are no longer waiting for an email to get their questions answered. They are looking for companies with a fast-paced communication channel with a dedicated support team available 24/7. You may believe that phones may solve this problem. Well, it turns out that a large volume of phone calls creates a frustrating waiting list. Most probably, the customer end-up seeking somewhere else.

Businesses found that live chat is the solution for their customer service. It improves customer service to excellent. They can handle multiple requests at once by maintaining customer satisfaction.

Live chat is instant, cheap, and convenient for both customers and businesses.

Check out my recommended Live chat software for your business of any size.

Free – Jivochat

  • 5 Agent
  • Unlimited Chats & Websites
  • Customize Languages
  • Desktop, Mobile, & Browser Apps
  • 24/7 Customer Support
  • CRM Feature
  • Team collaboration (Unlimited Staff)

Free – Smartsupp

  • 3 Agents & Chatbots
  • Facebook Messenger Integration
  • iOS and Android Mobile Apps
  • Unlimited websites
  • GDPR Compliant
  • File Sharing
  • Customized Widget

Free – LiveAgent

  • 7 Days ticket History
  • 1 Chat + 1 Phone number
  • 1 email address
  • Basic Reports
  • Customer Portal
  • Forum access
  • 24/7 Customer Service
  • CRM Tool